AI Policy & Governance
AI governance
Clear rules for how AI is used in your organisation
When AI tools spread through an organisation without clear rules, small problems add up: sensitive information pasted into public tools, AI-generated work going out unchecked, and nobody quite sure who’s responsible when something goes wrong.
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We help you put practical governance in place: policies your people can understand, controls that fit how you actually work, and clear accountability for every AI tool and use case. It doesn’t create red tape. It gives you a framework that lets you use AI with confidence.
Is this for you?
Signs it’s time to formalise AI governance
If any of these sound familiar, it’s time to put clear rules in place
“We don’t have an AI policy”
Staff are using AI, but there’s nothing in writing about what’s allowed.
“Clients are asking how we use AI”
Customers, partners or tenders want to know how you manage AI risk.
“Nobody owns it”
AI decisions happen ad hoc, with no clear owner or approval process.
What we cover
The building blocks of good AI governance
AI use policy. What’s allowed, what isn’t, and what information must never go into AI tools.
AI register. A single record of the AI tools and use cases in your organisation, and who owns each one.
Risk and approval process. A simple, repeatable way to assess new AI tools and use cases before they’re adopted.
Roles and accountability. Who decides, who approves, and who’s responsible when AI is involved.
Incident response. What to do when AI gets something wrong, from correcting the error to learning from it.
How it works
Governance built around how you work
Led by a partner, and tailored to your size, sector and the way your team actually uses AI.
01
Review
We look at how AI is used today and the obligations that apply to you.
02
Design
We draft policies, processes and roles that fit your organisation.
03
Implement
We help you roll them out, so your team knows what’s expected.
04
Review and refine
We check what’s working and update as your use of AI grows.
Our assessments are carried out using ValiDATA’s own purpose-built tools, developed in-house to give you consistent, thorough findings faster than a spreadsheet-and-interview approach.
What you receive
Practical governance, ready to use
Tailored to your organisation, written in plain English, and ready for your team to use from day one.
01
AI policy suite
Clear, plain-English policies tailored to your organisation.
02
AI register
A living record of your AI tools, use cases and owners.
03
Risk and approval process
A repeatable process for assessing new AI before it’s adopted.
04
Accountability framework
Defined roles and responsibilities for AI decisions.
Ready to go further? Our governance work is designed to grow into a full ISO/IEC 42001-aligned AI management system.
Get in touch
Put clear AI rules in place
Start with a free 20-minute call. We’ll talk through how AI is used in your organisation and what governance makes sense for you.
Not sure where you stand yet? Start with an AI Readiness Assessment.